COA AAAE/SC Chapter AAAE Airports Conference of the Americas

August 11, 2019 12:00 AM to August 13, 2019 12:00 AM


General Information

The 2019 Airports Conference of the Americas will be held August 11-13, 2019 (tentative) in Cartagena, Colombia, and is presented by the American Association of Airport Executives (AAAE), the South Central Chapter AAAE, and the International Association of Airport Executives (IAAE), and being held in collaboration with the U.S. Federal Aviation Administration (FAA) and International Civil Aviation Organization (ICAO). This year's conference is being hosted by the Rafael Nuñez International Airport at Cartagena de Indias.

Airport and aviation executives from Latin America, the Caribbean and the U.S. will gather at this annual conference to discuss important topics affecting international aviation in the U.S., Caribbean and Latin American region. Attendees of this conference will have the opportunity to hear how others are handling current challenges and to discover new solutions for safety, security, commercial air service development and infrastructure development and funding issues. This is the best forum for U.S. airport, government and industry suppliers to network with representatives from the Caribbean and Latin America and to discuss the challenges associated with managing an international airport in today's fast-moving environment.

Our agenda typically includes representatives from organizations such as FAA, IATA, ICAO, and other aviation entities. Participation is highly encouraged as the intent of these sessions is to initiate greater collaboration in safety between all stakeholders going forward. Examples of session topics will include runway safety, infrastructure planning and funding, commercial air service development, wildlife management, new concession trends and security.

During the last few years, attendees of this meeting have represented the following countries: U.S. and the U.S. Virgin Islands, Canada, Mexico, Panama, Jamaica, Peru, Brazil, Antigua and Barbuda, St. Lucia, Turks and Caicos Islands, Barbados, Curacao, Cayman Islands, St. Vincent and the Grenadines, Colombia, Dominican Republic, Anguilla, Bahamas, Martinique, Trinidad and Tobago, Aruba, Bonaire, Costa Rica, Haiti, St. Maarten and Ecuador.

Join your airport, airline and government colleagues in Cartagena, and come away with solid, practical information and new contacts that can help you work more efficiently now and in the future.

Travel Information

Documents Required for Entry into Colombia

This information is valid as of January 8, 2019, but subject to change. Be travel smart and re-confirm this information by visiting the Colombian Embassy or Consulate website in your country of citizenship.

U.S. Citizens: Upon arrival in Colombia , U.S. citizens must have: (1) a U.S. passport valid for the duration of your stay (it's recommended that your passport's expiration date be at least six months from the date you plan to depart Colombia; (2) one blank passport page required for entry stamp; and (3) a return or onward ticket. A tourist visa is not required for stays 90 days or less. For further information, contact the Embassy of Colombia in Washington, D.C., 1724 Massachusetts Avenue, NW, Washington, D.C. 20036 or view a list of Colombian Consulates in the United States. 

All Other Nationalities: Citizens of all other countries should consult the Embassy of Colombia in their country of citizenship for complete details on Colombian entry requirements.

Airport Transfers / Ground Transportation

For participants staying at the conference hotel, the InterContinental Cartagena de Indias is pleased to offer the following rates for airport transfers:

  • One way transfer from the airport to the hotel
    • 1 to 3 people $40,000 COP (US16.00)
    • 4 to 7 people $80,000 COP (US29.00)
  • Round trip transfers
    • 1 to 3 people $65,000 COP (US24.00)
    • 4 to 7 people $160,000 COP (US57.00)

To book your transfer, email Sergio Quiceno, Chief Concierge, and Cindy Ortiz, Concierge, and provide them with the following information

  • First and last Name (should match your hotel reservation)
  • Hotel confirmation number and or check-in date
  • Arrival/departure date and time
  • Airline and flight number
  • Mobile phone number (include country code)

Alternatively, visit the Rafael Nuñez International Airport at Cartagena de Indias taxi station web page, for information on getting a taxi upon arrival.

Hotel Accommodations

Rooms are being held at InterContinental Cartagena de Indias, Bocagrande Carrera 1 No. 5-01, Cartagena de Indias, 13000117. All attendees will receive a special rate of $139 USD for single/double occupancy plus taxes and a $3 Tourism Fee per night. The special rate includes buffet breakfast at the hotel's Kanuu Restaurant. The last day to receive this discounted rate is Friday, July 19, 2019.  Rooms may sell out before this date, so make your reservations early. Reservations made after this date only can be honored on space and rate available basis. To make your reservation, call the hotel at +57 56424250 directly and ask for the AAAE Group Code. Guaranteed reservations must be canceled 72 hours prior to the day of arrival to avoid a penalty of one night's room and tax.

All conference sessions will be held at the InterContinental Cartagena de Indias. 

Registration Fees and Deadlines

Register online now

or complete a registration form and email to or fax to +1 703.797.9018. All fees are in U.S. funds drawn on a U.S. bank.

2019 REGISTRATION FEES (in U.S. funds drawn on a U.S. bank)
Includes the welcome reception, two continental breakfasts, one lunch, refreshment breaks, the on-site tour, and all handouts.  

  Early Registration
on or before
June 28, 2019
Late Registration
June 28, 2019
Delegation Registration  635 USD  735 USD
Exhibit Tabletop Additional Personnel*   400 USD  450 USD
Guest**   100 USD  100 USD

*This registration option is only available if an exhibit tabletop has been purchased by your employer for this meeting.  Online registration is not available for exhibit tabletop additional personnel category. Complete a registration form  and submit to

**Guest refers to a spouse, significant other or personal friend, NOT a business associate or staff colleague affiliated with the aviation industry. Guest registration must accompany a delegate registration and provides access to the welcome reception and evening event only.  Online registration is not available for the guest category. Complete a registration form and submit it to

NOTE: AAAE reserves the right to cancel this program if the number of registrants is insufficient. In this event, we will notify all registrants and refund the registration fee in full. However, any costs incurred by the registrant, such as hotel cancellation or airline penalties, are the responsibility of the registrant. Confirmation letters will be emailed to attendees within two weeks of receipt of registration. If you have not received a confirmation letter via email two business days prior to the meeting, and you enrolled at least two weeks prior to the meeting, please contact the AAAE Meetings Department at +1.703.824.0504. Non-receipt of the confirmation letter before the meeting is not justification for seeking a refund. 

AAAE Media Access Policy: The American Association of Airport Executives (AAAE) reserves the right to grant at its sole discretion access to TV, radio and print media organizations or individuals that have registered and received prior authorization from AAAE at least 72 hours prior to an AAAE event they wish to cover. Due to the sensitive nature of some discussions, not all sessions at some AAAE events will be open to media. AAAE retains the sole right to grant or refuse media access for any event or section of an event it operates. Please direct all inquiries to Adam Snider, AAAE’s Director of Public Affairs.

Photo/Video Disclaimer
: By registering for and attending any AAAE event, you agree that your image may be used at any time, without further notification, for printed materials, web sites, social media and other marketing purposes.

  If you require any special assistance to participate or have special dietary requirements, email

AAAE accepts registration regardless of race, religion, sexual orientation, sex, physical disability and national or ethnic origin. This includes but is not limited to admissions, employment and educational services.